Small Business Blog

Digital Images Solutions for Small Business

Do you waste time rummaging through storage boxes and file cabinets just to find supporting document? Productivity takes a step backward if you have an archaic records management system. Not only will you be doing your part to “Save the Rain Forests” by digitizing all your paper documents. Chances are your boss my pay you a handsome bonus when he or she realizes that you have saved his company thousands of dollars annually just by recommending a Paperless Office and initiated the plan to get there. Document Scanning is the procedure of transferring paper based documents into digital images that can be indexed, made, and categorized completely searchable within a document management system. The technology available today can capture the image of “A Size” documents at blinding speeds. Depending upon how your organization plans of using these documents in the future, each document can be saved in a variety of file formats. The document management software application your business has chosen to use will also dictate the file format you require. Most PDF document conversions are saved in a compact format to reduce file size for faster retrieval within your file storage solution in Bucks County and improve share ability.


Document Size Does Matter

When choosing a good provider for your document scanning in Philadelphia , bear in mind this advice. It is wise to ask if their equipment can handle the various sizes of paper documents you have archived, specifically large format documents when considering outsourcing your document scanning. Do they have the capability to scan in colors? Can your paper documents be scanned into MS Word or Excel file formats? Do you have microfilm, 35mm, or negatives that need to be scanned? You should consider how the newly scanned documents can be transferred to your document management system once your data has been scanned. Many IT environments use Microsoft servers. The document imaging for Microsoft SharePoint differs from the requirements of other proprietary systems and your outsourced document imaging service should be made aware of the server environment and the specifications that accompany your DMS. For businesses in central Jersey you have a few businesses that offer mobile scanning service in Burlington NJ . This may be important if you run a medical office and HIPPA compliance needs to be observed.

Back File Scans & ECM Scanning

Document scanning in Philadelphia offers many more options for mobile scanning services. You will discover that electronic office organization in Dauphin County or other parts of central PA is a bit harder to locate a mobile scanner service.
Most customer centric organizations recognize the value of having client records and documents readily available in a fast, reliable and searchable database system. The hardest part of maintaining a digital system like this is outsourcing back file scans in Wilmington DE for many financial organization in Wilmington. In 2004, President Bush outlined his vision that most doctors’ offices would be converted to electronic medical records by 2014. Medical practitioner offices represent a large population of small businesses are in desperate need of reliable ECM scanning services in Allentown and the Lehigh Valley of PA.

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